Fireflies for sales. Otter for general. Granola for hybrid notes. Read for executive briefings. Pick by primary workflow.
The 7 AI meeting assistants we recommend
| # | Tool | Best for | Pricing |
|---|---|---|---|
| 1 | Fireflies.ai | Sales/CS, CRM sync | $10-$39/seat |
| 2 | Otter.ai | General note-taking | $17-$30/seat |
| 3 | Granola | Hybrid human + AI notes | $19/mo |
| 4 | Read.ai | Executive briefings + analytics | $20-$30/seat |
| 5 | Tactiq | In-meeting AI prompts | $12-$30/seat |
| 6 | Cove | Calendar + meeting briefings | $25/mo |
| 7 | Zoom AI Companion | Bundled with Zoom Workplace | Included with Zoom |
Best by use case
Sales and customer success
Fireflies.ai — best CRM integration (Salesforce, HubSpot), conversation intelligence, topic tracking.
General note-taking
Otter.ai — best transcript review experience, strong real-time captions, education-friendly.
Hybrid human + AI notes
Granola — you write bullets during the meeting; AI fills in the rest. Different from pure-AI tools.
Executive briefings
Read.ai — meeting analytics + briefings. Best for executives in 5+ meetings/day.
In-meeting AI prompts
Tactiq — AI prompts during the meeting (suggest questions, surface relevant info).
Calendar + briefings
Cove — pre-meeting briefings + post-meeting recaps integrated into calendar.
Already on Zoom
Zoom AI Companion — bundled, no separate billing. Good enough for casual use.
Pricing breakdown
| Use case | Recommended | Monthly |
|---|---|---|
| Solo founder, general | Granola | $19 |
| Sales rep | Fireflies Pro | $10 |
| Sales team | Fireflies Business | $19/seat |
| Executive | Cove + Read.ai | $25 + $30 = $55 |
| Power user (multiple) | Fireflies + Granola + Cove | $54/mo |
The verdict
- Sales/CS team → Fireflies
- General note-taking → Otter
- Hybrid notes workflow → Granola
- Executive → Cove + Read.ai
- Already on Zoom → Zoom AI Companion (skip the rest)
For more see Otter vs Fireflies, Best AI executive assistant, and Best AI personal assistant.